Conference Staff - Madison Staff

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Madison Staff / Conference Staff
Hostess and promotional staff agency

Madison Staff is a hostess and promotional staff agency run by a team with more than 25 years’ experience in hiring staff for events, conferences and promotional campaigns.
The success we have enjoyed with clients and brands both nationally and internationally has allowed us to create our own hiring and coordination model for managing staff for events, street promotions and marketing campaigns in shopping centres.

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Public relations and formal function hostesses

Our hosts and hostesses for formal functions have an extensive knowledge of the formal protocol for official events. Their well-mannered, professional profile is key as they carry out functions such as seating of important guests, assignment of positions at presidential tables, reception of high-level authorities, etc..

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Conference Room Staff

Conference room hosts and hostesses are qualified staff in charge of everything inside the meeting room. They make sure that the room is tidy and that the presidential table is equipped with speaker badges, microphones and water. They greet delegates as they arrive, help in filling the room quickly and efficiently, manage the question and answer process and deliver microphones to delegates. Through the use of walkie talkies and discreet earbuds they are in permanent contact with the event coordinator to ensure that the conference runs smoothly.

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Transfer Staff

Our transfer staff specialise in greeting delegates upon arrival, whether it be at the airport, train station or hotel. At the conference they control attendance as per the delegate list, lead delegates to the coaches, usher them into the hotels or accompany them to the conference venue. Our wide experience in the field of international events has allowed us to compile an unbeatable database of professionals who not only normally speak several languages but are also characterised by their ability to resolve incidents rapidly and efficiently.

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Technical Secretariat

Technical Secretariat staff are those present at the main reference point of a conference or meeting. They have an in-depth knowledge of all aspects of the event, such as the program, venues, facilities, and they are able to provide whatever information on transportation, hotels, or the local area that delegates might require. Technical Secretariat staff receive special training for each event to ensure that they know the client and who is who within the organization, ensuring that reporting is smooth and seamless.

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Poster area Hostesses

This is a very specific position, typical of scientific meetings and conferences. These hosts and hostesses help prepare the Poster Zone to display scientific communications, as well as managing an information system so that specific information in posters can be easily located.

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A professional, specialised team at your command to ensure that your event is perfect. Over 25 years of experience will surely make the difference!
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Compliance with data protection.-

In accordance with the provisions of current regulations on the Protection of Personal Data, we inform you that the personal data you have provided us will be incorporated into a file whose responsible is STUART OLSEN SL. (CIF: B88304357 and registered office Calle Santa Engracia 108 – Madrid (28010), Madrid, Spain). In order to process your subscription request and to be able to periodically send you information of interest, keeping you informed through electronic commercial communications about our products and services.

The legitimacy derives from the existence of a contractual relationship, legitimate interest and consent, according to each purpose and possible assignment. In accordance with the rights conferred by current data protection regulations, you may exercise the rights of Access, Rectification, Portability, Limitation of treatment, Suppression or, where appropriate, Opposition as explained in the additional information.

Additional information: you can consult the additional and detailed information on Data Protection on our website The use of your email address by our company is subject to the provisions of Law 34/2002, on Services of the Information Society and Electronic Commerce. If you receive communications for commercial, promotional, advertising and marketing purposes from us and wish to stop receiving them, please notify us electronically through the address:

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